SilverFox DCC Model Railway Club
All text and images are copyright © 2011-
All registered trademarks acknowledged.
Website design copyright © 2011-
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Please contact firstname.lastname@example.org for further information. Please do NOT use this email address for general correspondence.
All data subjects whose personal data is collected are in line with the requirements of the GDPR.
2.1 The [Data Protection Officer (DPO)] / [GDPR Owner] is responsible for ensuring that this notice is made available to data subjects prior to Silverfox DCC Model Railway Club collecting/processing their personal data.
2.2 All Members of Silverfox DCC MRC who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.
3. Privacy notice
3.1 We are a Model Railway Club based in Wolverton, Milton Keynes. We run a yearly Model Railway Exhibition and provide a meeting place for club members.
Our [Data Protection Officer (DPO)] / [GDPR Owner] and data protection representatives can be contacted directly here:
The personal data we would like to collect from you is:
Personal data type: Source where Silverfox DCC MRC obtained the personal data from if it has not been collected directly from you, the data subject. Note if the personal data has been accessed from publicly accessible sources):
Name, Email address ,Telephone Number, Directly from members by filling in Use of Data Consent Form – Members or when applying to join the club
Postal Address, Receiving Information
The personal data we collect will be used for the following purposes:
Receiving Organised Events Information
Receiving Minutes of Meetings
Receiving Club Information
By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified.
Consent is required for Silverfox DCC MRC to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.
You may withdraw consent at any time by sending an email to the GDPR Officer, email@example.com
Silverfox DCC MRC will not pass on your personal data to third parties.
3.3 Retention period
Silverfox DCC MRC will process personal data for as long as you are a club member and will store your personal data. When you permanently leave the club your data will be retained for a period of 30 days from the date of your resignation and then deleted except that we may keep some of your information suitably anonymised as required by law for accounting, taxation or other legal purposes.
If you are enquiring about joining the club or about attending an exhibition as a visitor we will respond to you and keep your information for 30 days. If we have not heard further from you at the end of that period we will delete your data. This does not preclude you from contacting us again at some future date.
If you are enquiring about an exhibition as a potential exhibitor or trader then we will respond to you with details of the exhibition including any fees payable or receivable. We will keep your information for 30 days. If we have not heard further from you by the end of that period we will delete your data. This does not preclude you from contacting us again at some future date.
3.4 Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
All of the above requests will be forwarded on should there be a third party involved (as stated in 3.4 above) in the processing of your personal data.
In the event that you wish to make a complaint about how your personal data is being processed by Silverfox DCC MRC or how your complaint has been handled you have the right to lodge a complaint directly with the supervisory authority and Silverfox DCC MRC data protection representatives [Data Protection Officer (DPO)] / [GDPR Owner].
The supervisory authority contact details are given at the bottom of this page.
3.6 Privacy statement
Read more about how and why we use your data here www.silverfoxdcc.org
4. Online privacy statement
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
How we use your information
This privacy notice tells you how we, Silverfox DCC MRC, will collect and use your personal data.
Why does Silverfox DCC MRC need to collect and store personal data?
In order for us to provide you with an email service we need to collect personal data for correspondence purposes. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy. In terms of being contacted for marketing purposes Silverfox DCC MRC would contact you for additional consent.
Will Silverfox DCC MRC share my personal data with anyone else?
We will not share your data with any third parties.
How will Silverfox DCC MRC use the personal data it collects about me?
Silverfox DCC MRC will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Silverfox DCC MRC is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-
Under what circumstances will Silverfox DCC MRC contact me?
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
Can I find out the personal data that the organisation holds about me?
Silverfox DCC MRC, at your request, can confirm what information we hold about you and how it is processed. If Silverfox DCC MRC does hold personal data about you, you can request the following information:
What forms of ID will I need to provide in order to access this?
Silverfox DCC MRC accepts the following forms of ID when information on your personal data is requested:
Passport, Driving Licence.
Document Owner and Approval
The [Data Protection Officer (DPO)] / [GDPR Owner] is the owner of this document and is responsible for ensuring that this record is reviewed in line with the review requirements of the GDPR.
A current version of this document is available to club members on the Silverfoxdcc.org website and is published on the club notice board.
Description of Change
Date of Issue
Adoption by new GDPR officer on resignation of previous incumbent.
Data Protection Officer (DPO)